Rules on the Graduate School

Article 67 of the Rules for the University of Iceland No. 569/2009 state:

The Graduate School of the University of Iceland shall oversee and implement the quality criteria and requirements for graduate studies adopted at the University of Iceland, with the aim of encouraging dynamic scientific work that compares favourably on an international level. University Faculties shall have professional responsibility for graduate studies at the University. The Graduate School shall have a comprehensive perspective on graduate studies and work in close cooperation with Faculties, the University Council’s Quality Assurance Committee and central administration. The Graduate School shall thus act as a platform for consultation and cooperation in matters concerning graduate studies within the University and a contact for partners both in Iceland and abroad. Interdisciplinary study programmes may be formally located at the Graduate School and are defined in cooperation with Faculties concerned. Other universities may be affiliated with the Graduate School, on the condition that they either partially or fully meet with professional requirements for offering doctoral study in the field of study in question in the opinion of Centre administration. A special agreement must be made concerning such affiliation.

The role of the Graduate School is to guarantee and promote the quality of Master’s and doctoral study at the University of Iceland and contribute to its development in conformity with the decisions of the University Council. It shall fulfil its role by, among other things:

  1. encouraging increased quality and servicing the growth and development of graduate programmes in every way, especially doctoral programmes,
  2. following up on joint standards and requirements for the quality of graduate programmes, monitoring that courses being taught in research-related graduate programmes are in harmony with current standards and requirements and that the offering of courses is satisfactory and confirming faculties' descriptions of new courses in graduate programmes,
  3. monitoring that faculties follow the general rules on the admission requirements and admission procedure for doctoral students, the progress of programmes and dates, which must comply with students being able to complete graduate programmes, for example, by confirming a programme plan and doctoral students' annual reports on programme progress,
  4. monitoring that graduate students are always registered at the University during their studies, seeing to the recording of faculties' conclusions on applications for graduate studies, monitoring programme plans for research-related Master's programmes and changes to them and recording and confirming programme plans for doctoral programmes and changes to them.
  5. verifying whether graduate programme supervisors meet set standards and requirements and recognise them as affiliates of the Graduate School,
  6. confirming proposals of schools regarding opponents at a viva voce examination,
  7. being a forum for consultation and cooperation on graduate programmes within the University and regarding requirements for graduate students and supervisors,
  8. promoting at once coordination and diversity of graduate programmes at the University and closely monitoring developments in graduate programmes in the international arena, always striving to keep graduate programmes at the University in step with recognised international quality requirements,
  9. encouraging international collaboration and cooperation with foreign universities, for example, regarding joint degrees, and organising specialised collaboration agreements regarding graduate programmes and joint degrees,
  10. strengthening understanding of the interests of graduate programmes and graduate students,
  11. collecting, analysing and disseminating documents, data and information about all of the main aspects of graduate programmes at the University, including grants and statistics about the programmes in Icelandic and English and, as relevant, making proposals to the University Council regarding rules and/or standards promoting quality of the programmes,
  12. seeing to administration of the graduate programme curriculum at the University, in consultation with faculties and teaching divisions and
  13. organising instruction, conferences, discussion meetings and lectures on matters involving the functions and goals of the Graduate School, graduate programmes generally and academic work at the University.

The Rector engages the Director of the Graduate School for a five-year term and prepares a formal statement of duties outlining her or his sphere of activity in greater detail. The Director shall have professorial competence and experience of management within a university setting, supervision of doctoral students and administration of extensive research work.

The University Council shall appoint a five-member board comprising representatives from the University’s Schools to assist the Director. The Graduate School’s Director shall be the chair of the board.

Board meetings shall be held at least once per semester. The Graduate School’s Director shall call meetings via letter or electronic mail, with at least three day’s notice. A meeting notice shall outline the agenda of a meeting. A board meeting must be held if two or more board members request a meeting. In the event of a tie vote at a board meeting, the Director casts the deciding vote. A register of board minutes shall be maintained, and confirmed minutes shall be entered into the A copy of the minutes shall be sent to the Rector.

The task of the board is to advise the Director on all decisions regarding policy for the Graduate School and the realisation of its role (cf. Paragraph 3) and provide her or him with opinions on activity plans and other business relating to the Graduate School’s operations.

The Director is responsible to the Rector and University Council for the Graduate School’s finances, prepares an operational and financial plan in consultation with the board and makes recommendations to the University Council on budgetary resources and their allocation, along with the apportionment of other income, where applicable.

The Director sees to the Graduate School’s day-to-day operation, including management of human resources, where applicable, finances and projects.

The hiring of other personnel shall be in accordance with the provisions of the Rules of the University of Iceland.

A formal evaluation of the operation and activities of the Centre shall take place at regular intervals, pursuant to a more detailed decision of the University Council.

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